Camera-Ready Papers

CAMERA-READY PAPER FORMAT

SIU-2025 Camera-Ready Paper and IEEE Copyright Form Submission

Follow the steps below to validate and submit your camera-ready paper and IEEE Copyright form. There are a total of four steps for the final submission of your paper.

Step 1: Preparing the camera-ready version of the paper:

  ● Any removed information due to double-blind review policy must be restored. Please make sure that previously removed author names, affiliations, and other relevant details are included in your paper.

  ● Revise your paper in accordance with the reviewers’ comments.

  ● Ensure that your paper does not exceed 4 pages including everything.

  ● Apart from the sections mentioned by the reviewers, do not make any changes to your accepted paper.

  ● The first page of your two-column formatted paper must include the IEEE copyright notice at the bottom left corner, as shown in the Sample Paper:

  Copyright statements for papers:

    o For papers authored entirely by U.S. Government employees: U.S. Government work not protected by U.S. copyright

    o For papers authored entirely by Crown government employees (UK, Canada, and Australia): 979-8-3315-6655-5/25/$31.00 ©2025 Crown

    o For papers authored entirely by European Union employees: 979-8-3315-6655-5/25/$31.00 ©2025 European Union

    o For all other papers: 979-8-3315-6655-5/25/$31.00 ©2025 IEEE

LaTeX command: \IEEEpubid{\makebox[\columnwidth]{\textbf{979-8-3315-6655-5/25/\$31.00 ©2025 IEEE}\hfill}

\hspace{\columnsep}\makebox[\columnwidth]{}}

  ● Carefully check the final version of your paper to ensure no further revisions are needed.

Step 2: Validating the paper via IEEE PDF eXpress

Camera-ready papers must be validated through IEEE PDF eXpress in order to be published in the IEEE Xplore database. To do this:

  ● Go to IEEE PDF eXpress (https://ieee-pdf-express.org)

  ● First-time users must follow these steps:

      o Click on “Create account”

      ◾ Enter the Conference ID: 66497X

      ◾ Enter your email address

      ◾ Choose a password

    o Click Submit to proceed

  ● A verification email will be sent to your email address. Please verify it.

  ● Note: If you already have a PDF eXpress account, you can log in using the Conference ID and your existing password.

  ● When prompted for the paper title, enter your English title.

  ● Upload your paper to the system following the instructions. If there are any errors in the PDF, an email will be sent to you with details. Make corrections and re-upload. Once your paper passes the validation (“pass” status), click on the “pdf download” icon under the Action column. Do not make any changes to the downloaded file except renaming it.

Step 3: Uploading the validated PDF file to Microsoft CMT

 ● Rename your validated PDF file using your CMT paper ID as a 3-digit number. For example:

    o If your “PAPER ID” is 2, name it as 002.pdf;

    o If your “PAPER ID” is 10, name it as 010.pdf;

    o If your “PAPER ID” is 137, name it as 137.pdf.

  ● Go to the Microsoft CMT conference page: https://cmt3.research.microsoft.com/SIU2025/. In the Author Console, go to the rightmost column for your accepted paper and click on “Create Camera Ready Submission”.

  ● On the next page, your title and abstract will be pre-filled. Upload the validated PDF file in the corresponding section.

  ● Finally, answer the confirmation questions. At this point, you must have completed your conference registration and received your registration confirmation number. Enter this confirmation number in the last field on the page.

  ● After filling out all fields, click submit.

Step 4: Completing and Uploading the IEEE Electronic Copyright Form

  IMPORTANT: After submitting the IEEE Electronic Copyright Form, you will not be able to make any changes. IEEE does not offer any mechanism to “resubmit” the form and only one form can be submitted per paper. Therefore, make sure the paper title, author list, and all related details (as indicated in Step 3) are correct before submission.

  The submission of your camera-ready paper is only complete once the IEEE Electronic Copyright Form is filled out and uploaded. To do this:

  ● In Microsoft CMT, go to the Author Console and proceed to the rightmost column for your accepted paper. Click on “Submit IEEE Copyright Form”.

  ● Click the “Click here” link in the window that appears. You will be redirected to the IEEE Copyright site. Note: Once the copyright form process is complete, you will be redirected back to the previous page.

  ● On the screen, you will see your paper title, author names, and email addresses. Turkish characters may appear distorted. These can be corrected in the next step.

  ● If necessary, click Edit to correct the title and author names. You may use Turkish characters. After editing, click Save and then Continue to proceed through the remaining steps.

  ● Once the copyright process is completed, be sure to download a copy to your computer. You will be redirected to the “IEEE Electronic Copyright form” page in your Microsoft CMT account. Upload the form to the FILES section and click the SAVE button at the bottom left corner to complete the process.

  ● Since this form can only be submitted once per paper, make sure the form contains the final and correct information (including paper title and authors). All of these steps must be completed by May 16, 2025.

Papers without a completed IEEE copyright form cannot be published in IEEE Xplore.

After these 4 steps, your paper submission will be considered complete. Thank you for your contribution.